Conference Center Services

Reserving a Room

Requests should be made a minimum of 4 weeks in advance of the event to ensure that space is available and adequate support services can be provided. To make a request please use our Reservation Request Form found on our web site. Submission of the Reservation Request Form does not guarantee that the space you have requested is available. You will be assigned a room according to the needs of your event. We reserve the right to relocate events as needed. Confirmation will be made once a contract has been processed. No verbal or written publicity should take place until confirmation has been granted. Parties, celebrations or activities that are essentially social in nature may not be scheduled.

Room Access

Your room is available 15 minutes prior to your event start time unless a reserve time has been requested. We reserve the right to schedule another event 30 minutes after your designated end time.

Room Rental Fees

The room rental fee must be received in full at the time of the submission of the fully executed Facility Use Contract.

Cancellations

For cancellation of an event Conference Services must receive a written cancellation notice a minimum of 15 working days prior to the event. Failure to comply will result in the forfeiture of the facilities charge. Activities using college facilities will be automatically cancelled when the college closes due to inclement weather or other emergency conditions.

Decorations

Placement of signs and decorations require prior approval and their use must be coordinated through Conference Services. Nails, hooks, tacks and tape used to secure signs or decorations are prohibited. We are not liable for any damages and we reserve the right to pass on additional costs to you.

Training

The Conference Center will allow a user to provide free training for its own employees using its own trainers, or if the training is not available through CSM and the training is offered under an agreement with the college.

Catering

J&D Hospitality is the exclusive caterer for all food/beverage service. Contact the Conference Center Manager at 301-934-7661 for menu options.

Security

At its discretion, the Conference Center may require that security and/or law enforcement personnel be assigned to an event. The user is responsible for the additional cost of this service.

A complete list of policies and procedures will be provided with the contract or when requested.