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Unauthorized Persons in the Workplace and Class Sites

Scope:

This policy applies to all persons.

Definitions:

Class sites—means all locations at facilities used by the College of Southern Maryland at which learning activities for students (whether credit or continuing education) take place.  “Class sites” includes, but is not limited to, classrooms, distance learning locations, computer labs, other labs, tutor rooms, and testing centers. 

Unauthorized persons—mean persons other than college employees, students acting within the scope of their educational relationship with the college, independent contractors and vendors conducting business within the scope of their engagement with the college, and representatives of college partners conducting business within the scope of the entity’s partnership with the college.

Workplace—means the non-public work areas at all college facilities.  “Workplace” includes, but is not limited to, offices, office suites, classrooms, computer labs, testing centers, and tutor rooms.

Policy:

The college strongly discourages students (whether credit or continuing education) from bringing unauthorized persons into any class sites, such as classrooms, computer labs, other labs, tutor rooms and testing centers. Unauthorized persons are permitted in class sites only for brief time periods in rare circumstances caused by unanticipated emergencies and only with the approval of the faculty member or other college employee responsible for that location at that time period.  Children who are ill are not to be brought to class sites.
The college strongly discourages the presence of unauthorized persons in the workplace.  Unauthorized persons are permitted in the workplace only for brief time periods in rare circumstances caused by unanticipated emergencies and only with advance approval of the director (or higher level supervisor) responsible for that work location.

Notwithstanding the above, unauthorized persons are not permitted in

a. any work area in which potentially hazardous materials are used or which may be a hazardous work site (These work areas include, but are not limited to, laboratories, facilities maintenance areas, attics, chemical storage areas, and loading docks.)

b. the St. Charles Children’s Learning Center. (College employees are only permitted in the Children’s Learning Center if necessary to perform work in the scope of their employment.)

Procedures:

Employees who observe an unauthorized person at a workplace are to contact the director (or higher level supervisor) responsible for that work location in non-emergency situations or Public Safety if the matter cannot be resolved with the supervisor.

For more information contact: Executive Director of Public Safety and Preparedness, 301 934-7754        

HRD: 10/06