Academic Information and Policies
Select academic information and policies from the
following list:
The purpose of the English,
mathematics, and reading skills surveys is to assess
students' entry-level academic skills and to provide options
to strengthen them if appropriate. Students have a better
chance for success in college if their basic skills are
strong enough to meet the rigors of college-level classes.
All courses in English and mathematics require that students
have completed the appropriate skills surveys for placement
prior to enrollment, but so do many other courses in a
variety of disciplines (biology, chemistry, early childhood
education, and information technology services, for
example). These requirements are listed under
prerequisites in the course description section of this
catalog. For all of these reasons, students should make it a
priority to complete the skills surveys as early as possible
after admission but no later than the point at which they
have accumulated nine credits.
No student is denied admission as a
result of performance on these; however, students whose
scores indicate a need for skill development are required to
complete the appropriate developmental courses. Students who
place in developmental courses in two or more disciplines
are: 1) limited to a maximum of 13 credits, or the
equivalent, during their first full-time semester; and 2)
required to take CSS 1010 - College Success Skills.
During the first sessions of a developmental course, student
performance is closely monitored and a change in placement
may be initiated by the instructor.
Skills review materials are available
from the Testing Centers to help students prepare for these
skills surveys. Questions concerning retaking them are
referred to the Testing Center.
Any of the tests may be completed
during the registration process. Students should contact the
Testing Center on the La Plata, Prince Frederick, or
Leonardtown campuses for information or to sign up for the
test.
Please note: There are some
courses/disciplines which, because of their content, are
exempt from the skills survey requirement. Students may
accumulate credits in these courses with no expectation of
having to take the skills surveys. These are: WFS activities
courses, ART lab activities, MUS and THE performance
courses, OFT skills courses, COM 1040, COM 1050, COM 1060,
and COM 1070. (top)
Waiver of
Skills Surveys
Students who can document work and/or
academic experience that would suggest the ability to do
college-level work can provide such documentation to
the appropriate department chair for consideration of a
waiver of the skills survey in English, math, and/or
reading.
Automatic waivers are granted
for math if a student has an SAT score of 550 or above in
math, English and reading with an SAT score of 550 in
English; math and English with an ACT score of 21; math,
English and reading with an earned degree.
(top)
Placement of
Transfer Students
Credits in most disciplines may be
transferred regardless of how long ago the courses were
taken. Transfer students who have not taken a college-level
English or a college-level mathematics course in the last
five years may be required to take the English and/or
mathematics skills survey in order to validate their skills
in those areas. (Students applying to the nursing programs
should refer to the Nursing Programs Admission
Information booklet.) (top)
Credit Transfer Policy
Credits are transferred from regional and Maryland state
accredited institutions provided they meet requirements of
the curriculum which the student plans to enter. The
regional accrediting bodies are Middle States Association
of Colleges and Schools, New England Association of Schools
and Colleges, North Central Association of Colleges and
Schools, Northwest Association of Schools and Colleges,
Southern Association of Colleges and Schools, and Western
Association of Schools and Colleges.
Credits are transferred
from institutions found in the current edition of the
Transfer Credit Practices of
Designated Educational Institutions (AACRAO publication) as
having an institutional accreditation, and from two-year and
four-year independent colleges/universities found in the
Directory of Maryland Public and Private Higher Education
Institutions, Agencies, and Boards (MHEC publication).
The
college will transfer credit for courses in which a grade of
D or better was obtained from accredited public two-year and
four-year colleges
within the state of Maryland, provided the student has
earned a cumulative grade point average of at least 2.00 in
the block of courses for which transfer is requested.
(Otherwise, only credit for courses in which a grade of C or
better was earned are transferred.) Credits earned at
accredited institutions outside the state
of Maryland will be transferred only for courses in which a
grade of C or better was obtained.
Only the credits (not the grades) for courses completed at
other institutions are transferred to a student's record at
this college. Therefore, grades earned at other institutions
may not be used to erase grades earned at this college or to
improve a student's grade point average.
The college does not automatically honor course waivers
or exemptions granted by other institutions. Students
seeking such waivers from the College of Southern Maryland
must provide the original basis for the exemption and
request an official evaluation.
The Programs of Study section of this catalog indicates
the number of credits allowable in transfer for each
curriculum.
Students having questions regarding transfer policies
should contact the Advising Office for further information,
or refer to the Maryland Higher Education Commission Student
Transfer Policies printed in Appendix III of the college
catalog.
International College and University Transfer Policy
Students seeking credit for course work completed at an
international institution are responsible for having an
official transcript evaluated by an accredited international
transcript evaluation service. Credits may be granted based
on the evaluation from such services. Suggested evaluation
agencies are as follows.
American Association of Collegiate Registrars
and Admissions Officers (AACRAO)
One Dupont Circle, NW
Suite 520
Washington,
DC 20036-1135
World Education Services, Inc.
P.O. Box 745,
Old Chelsea Station
New York, NY 10011
Credentials
Evaluation Services, Inc.
P.O. Box 66940
Los Angeles, CA
90066
World Educational Credentials and College
Planning
P.O. Box 726
Herndon, VA 22070.
CSM will accept credits from an institution that
operates on a quarter system. These courses are multiplied
by 0.667 to equate to semester hours. (top)
Placement of
Students Without High School Diploma or GED
Any student (full-time or part-time)
who does not have a high school diploma or GED (high school
equivalency) must take all skills surveys.
(top)
There are several ways in which
students may receive college credit for subject matter or
skills they have mastered, including the following:
1. Tech Prep articulated high school courses
2. Advanced Placement (AP) examinations
3. Credit for service schools and other noncollegiate-sponsored
instruction
4. Credit by nationally standardized examinations
5. Credit by departmental assessment
Students may earn up to 30 credits
toward a degree through prior learning assessment. No more
than 15 of these credits may be earned through departmental
assessments toward a degree. They should be aware of any
restrictions on these credits imposed by the institution to
which they intend to transfer. (top)
Tech Prep
Articulated High School Courses
Students from Charles, Calvert, or St.
Mary's County public high schools may receive credit in
certain college programs through Tech Prep articulation
agreements. The student must complete the college
application, Tech Prep application, and provide an official
copy of the high school transcript. Once it has been
determined that all requirements of the Tech Prep
articulation agreement have been met, college credit will be
awarded in the appropriate curriculum and posted to the
student's transcript.
For further information on Tech Prep
articulation agreements, students should contact the
Admissions Office. (top)
Advanced
Placement (AP) Examinations
Eligible students may take the
Advanced Placement Examinations administered in the high
schools. See the Catalog
for acceptable disciplines and scores with their college
course credit equivalencies. (top)
Credit for
Service Schools and Other Noncollegiate-Sponsored
Instruction
Credits granted for noncollegiate-sponsored instruction
are limited to those courses that the college determines to
be applicable to its degree and certificate programs.
Transcripts from each school or agency attended must be
submitted to the Advising Office. These credits will not be
posted on the student's transcript until the student successfully completes at least
six institutional credits, unless the courses are part of an
articulated program.
The college grants credit for applicable
noncollegiatesponsored instruction, which has been evaluated
by the
American Council on Education (ACE). Formal military
training evaluations are published in The Guide to the
Evaluation of Educational Experiences in the Armed Services.
The evaluation of other noncollegiate-sponsored instruction
is published in The National Guide to
Educational Credit for Training Programs. No credits are
granted for instruction not recommended in the current
editions of these ACE publications.
(top)
Credit by
Nationally Standardized Examinations (CLEP and DANTES)
A student may attempt to earn college
credit in some areas by examination. The
credit-by-examination program is an option for those who
have strong academic high school backgrounds or who have
studied on their own. These comprehensive examinations are
administered by appointment in the Testing Center. Prior to
taking any one of these exams, students pay the required
test registration/fees.
A passing grade on an examination is
recorded with a grade of P on the permanent record.
While the credits count toward graduation, neither the
credits nor the grade is used in the calculation of the
student's grade point average. Examinations which are
attempted but not passed are not recorded on the student's
permanent record.
To receive an up-to-date list of
courses available through credit by examination, and to
register to take an examination, contact the Testing Center
manager. Course descriptions in this catalog also indicate
if the course is available through credit by examination.
Students who fail an examination may attempt most
examinations again after six months. (See the Student Success Center Web site for a list of the subject
exams.) (top)
Credit by
Departmental Assessment
An academic department may award course credit to
students who document learning comparable to that required
in specific college courses. To be eligible for credit by
departmental assessment, students must be admitted to the
college and pay the tuition/fees. There are two ways
learning can be evaluated: departmental
examination and portfolio assessment/certification. No more
than 15 credits may be earned through departmental
assessments toward a degree.
Departmental Examination
A departmental examination is created by the appropriate
college department and administered by appointment in the
Testing Center. Prior to taking a departmental exam, the
student pays the required tuition/fees.
A passing grade on an examination is
recorded with a grade of P on the permanent record.
While the credits count toward graduation, neither the
credits nor the grade is used in the calculation of the
student's grade point average. Examinations which are
attempted but not passed are not recorded on the student's
permanent record.
Credit for the following courses may
be earned through credit-by-examination. Those courses
listed with an asterisk after them are available to nursing
students only. Contact the Testing Center Manager for
registration procedures and/or questions. Course
descriptions in this catalog also indicate if the course is
available through departmental examination. Students who
fail an examination may attempt most examinations again
after six months. Tests may only be retaken once.
ACC 2015
BAD 1330
BIO 2070/2070L
BIO 2080/2080L
BIO 2150/2150L
DFT 1200
EDU 1012
EDU 1013
EDU 1110
EDU 1160
EGT 1010
EGT 1200
ELT 1015
ELT 1030
ELT 2010
ELT 2020
HTH 1100 |
HTH 1600
ITS 1015
ITS 1020
ITS 1040
ITS 1110
ITS 1120
ITS 2090
ITS 2250
ITS 2390
ITS 2392
ITS 2430
ITS 2440
ITS 2490
ITS 2492
ITS 2590
ITS 2710
MTH 1100 |
MUS 1081
MUS 1082
MUS 1083
MUS 1091
MUS 1092
MUS 1093
NUR 1071*
NUR 1075*
NUR 1088*
OFT 1001
OFT 1002
OFT 1010
OFT 1051
OFT 2200
OFT 2210
PGL 1011
PGL 1012
WFS 1100 |
Portfolio Assessment/Certification
Credits may be awarded to students who document evidence
that course objectives, as outlined in the course syllabus,
have been mastered. Such evidence might include professional
certificates, examinations, written materials, or other
supporting documentation. Students interested in pursuing
credit for prior learning should begin the process by
speaking to an academic advisor. The advisor will assist the
student in determining if credit for prior learning is
appropriate to the student's needs. Once the course is
determined to be appropriate, the academic department will
review the portfolio assessment/certification. Students must
pay a fee for each credit assessed.
(top)
Courses are offered at times and
locations considered most appropriate to their intended
audiences. Since all programs are not offered during both
day and evening hours, students should review their intended
curriculum to ensure that it is available at acceptable
times as well as at an accessible location. An annual
schedule is available on all campuses in March of each year.
Students should use this information to plan the following
academic year.
Schedule of
Classes
The college distributes printed
schedules of classes and lists class schedules on the Web.
Students should be aware that not all courses are offered
every semester, nor are they offered at all locations.
(Every effort has been made to indicate schedule
restrictions in the appropriate course descriptions in the
college catalog.) Some courses are offered irregularly due
to inconsistent demand. Students interested in a course
which is offered irregularly should inform the appropriate
department chair of their interest. (top)
Prerequisites
Many course descriptions contain
statements of prerequisites. Prerequisites tell the student
the criteria for admission to a course. The intent of
prerequisites is to ensure that students have the level of
skill and knowledge that will assure them a reasonable
expectation of success in the course. Prerequisites may
include specific college courses, certification from a
particular organization or agency, employment in a certain
field, etc. Students may take courses in any sequence as
long as they meet the prerequisites. (top)
Full and
Cancelled Classes
Seats in classes are available on a
first-come, first-served basis. Students should plan to
register early to ensure that they are able to enroll in the
course and section of their choice. When a course or section
is full, students may add their names to the waiting list.
If space in the class becomes available or a new section is
created prior to the first day of classes, the student will
be notified by the college.
In the event that a course or section
is cancelled, all enrolled students are notified
immediately. Those students may elect to enroll in another
open course or section, or they may request a refund.
(top)
Change in
Class Schedule
Students may make changes in their
schedules according to the refund policy in the schedule of
classes. To accomplish a change in their schedule, students
must file Change in Class Schedule forms available from the
Advisement and Career Services Department or the Registrar's
Office. Courses running outside the regular semester have
different refund dates. Contact the Registrar's Office for
information.
(top)
Waiver of
Required Courses
There may be exceptional instances in
which students are excused from taking a required course in
their program of study. A program planning sheet must be
completed prior to the request for a course waiver. A course
waiver must be initiated in the Advisement and Career
Services Department. The form must be signed by the
appropriate department chair and by the division dean prior
to the student's enrollment in the substitute course.
A
waiver of a course does not reduce the number of credits
needed to complete a program of study. Also, a course waiver
is not automatically transferred to any other program of
study. If the student chooses to change programs, all course
waivers must be reevaluated for applicability. Nonrequired
courses of comparable credit value must be substituted for
the waived course credit. (top)
Course Substitution Policy
Students who wish to petition for a course substitution
based on the presence of a disability may do so through the
Disability Support Office on the La Plata Campus. The course
substitution policy, procedures, and request forms are
available from the coordinator, Disability Support Office,
on the La Plata Campus
or the assistant, Disability Support Office, on the
Leonardtown and Prince Frederick campuses or at the Waldorf
Center. (top)
Registration dates and schedule
adjustment dates are listed in the college calendar of the
schedule of classes. Students may take advantage of mail-in,
fax-in, onsite, online, or advanced registration as
outlined in the schedule of classes.
Registration
of Full-Time Students
All full-time students (students
taking 12 or more credits) should meet with an advisor early
on in their program of study.
Students may register for up to 19
credits of course work in the fall and spring semesters, or
up to 10 credits in a summer session. Students wishing to
register for course loads in excess of the above limits must
have the approval of the instructional dean responsible for
the program in which they are enrolled. Students not
enrolled in an academic program must contact the Advisement
and Career Services Department for approval.
An applicant whose high school or
college record and placement test results indicate a need
for a reduced academic load may be restricted to a maximum
of 13 credits or fewer per semester, and/or required to
enroll in developmental courses. Such students are advised
to supplement their progress by taking courses during the
summer session. (top)
Registration
of Part-Time Students
Part-time students (students taking
fewer than 12 credits) pursuing a degree or certificate
should meet with an advisor.
Part-time students should be aware
that some testing may be necessary during the registration
process, depending upon the number or type of courses taken.
(Refer to the Placement
Procedures). (top)
Note to
Students with Disabilities
Persons with disabilities are
encouraged to attend the community college and take any
courses desired, so long as the prerequisites are met.
Services and reasonable instructional modifications are
available for disabled students provided the college is
aware of the need for such services far enough in advance to
make the necessary arrangements. Disabled students are
encouraged, therefore, to telephone or visit the Learning
Assistance Center well in advance of each registration to
discuss any instructional modifications needed.
(top)
A student may audit a class. Students
receive no credit for an audited class. One may change from
credit to audit or audit to credit, with the instructor's
permission, at any time before the end of the withdrawal
period. The appropriate form must be used.
Audited courses require the same
tuition and fees as regular courses. Students auditing a
course will be expected to meet requirements set by the
instructor.
A student who does not fulfill the
terms of audit as explained by the instructor on the
syllabus may not change from audit to credit. Audited
courses do not meet prerequisite requirements. Audited
courses are noted on the transcript as having a grade of
AU. The AU grade is not calculated in the GPA.
(top)
Students who wish to change their
program of study at any time during their enrollment must
schedule an appointment with an academic advisor to make the
appropriate adjustments. All course waivers and previous
credits are reevaluated at this time. (top)
Credits
By completing a course successfully, a student earns the number of credits assigned to the course. In the section of the Catalog entitled Course Descriptions, the
number of credits awarded for each course appears in parenthesis following each course title. Credit is not awarded for many of the classes offered by the college; these courses are referred
to as credit-free.
Grades
Grades are the means by which students assess their progress in coursework. Grades are not assigned in many credit-free classes. Students can expect to be graded
frequently and in a variety of ways in each course.
The midterm grade, available to students at mid-semester, evaluates student performance to that point in the term. Students should regard this seriously and make all
efforts to overcome deficiencies should the grade indicate need.
Final grade reports are no longer mailed to students. Students can
check their grades by using
Express Services.
Grading System and Reporting
The following grading system is used:
CREDIT COURSES
| Grade |
Evaluation |
Grade Point Value |
| A |
Excellent |
4 |
| B |
Good |
3 |
| C |
Average |
2 |
| D |
Passing |
1 |
| F |
Failure |
0 |
| I |
Incomplete |
0 |
| AU |
Audit |
0 |
| WD |
Withdrawn |
0 |
| P |
Passed |
0 |
| NG |
No grade given by instructor |
0 |
DEVELOPMENTAL, SKILL-BUILDING COURSES
| Grade |
Evaluation |
Grade Point Value |
| P |
Passed |
0 |
| IP |
In progress |
0 |
| F |
Failure |
0 |
| I |
Incomplete |
0 |
| AU |
Audit |
0 |
| WD |
Withdrawn |
0 |
| NG |
No grade given by instructor |
0 |
In-Progress Grade
The in-progress grade, or IP, designates a student's status in a developmental course when the objectives are not completed in the semester for which the IP
grade is given. At the completion of the course, students will receive a final grade of P or F. The student must reregister for the course and repay all tuition and fees.
Students who fail to register for the course in the subsequent semester (summer session excluded) will automatically have the IP grade changed to F. Exceptions to this policy
must be appealed to the department chair. Ordinarily, the IP grade may be given only once for any one course, so the student must complete the course the second time he or she
registers.
Incomplete Grade
The grade of incomplete, or I, is exceptional and
must be arranged by the student with the instructor before the end of the course.
It is given only for work which has been qualitatively satisfactory, but which
because of circumstances beyond the student's control, does not satisfy the
full requirements of the course. If the request is granted, the student and
instructor must then fill out a contract no later than the end of the course
stipulating the work remaining to be done before a grade will be issued and
credit earned for the course. A copy of this contract must then be submitted
by the instructor to the department chair for approval. A student's financial
assistance eligibility may be jeopardized by an incomplete grade. Refer to
the Satisfactory Academic Progress Guidelines for Financial Assistance Recipients
in the Appendix of the Catalog.
Grades of incomplete must be made up by date negotiated with faculty, but no later than eight weeks following end of course.
Grades of incomplete remaining after the deadlines will automatically become F grades.
Grade Point Average
The grade point average (GPA) is computed by multiplying the number of credits for a course by the grade point value of the grade received for that course (see grade
point values under the Grading System and Reporting section of the Catalog). All grade points for all courses taken at the college are then added together and divided by the total number of
credits attempted.
An example follows:
| Course |
Credits |
Grade |
Grade Point Value |
Grade Points |
| ENG 1010 |
3 |
B |
(3) |
9 |
| MTH 2100 |
4 |
C |
(2) |
8 |
| BIO 1010 |
4 |
C |
(2) |
8 |
| WFS 1100 |
1 |
B |
(3) |
3 |
| Totals |
12 |
|
28 |
GPA = 28 divided by 12 = 2.33
Credit-free courses, transfer courses, credit for prior learning, articulated credit from high schools, and the grades of W, IP, P, and AU are not
included in the computation.
Withdrawal from a course is, for the student, as important as registering for
a course, for it can affect academic standing, financial assistance eligibility,
and program completion dates. Students should speak to the instructor of the
course and an advisor prior to withdrawing from a course.
You may withdraw by using online services. If
you are withdrawing at a campus, complete and submit a
withdrawal form at the Express Counter by the last day
for withdrawing from classes (published in the schedule of
classes). If a course is dropped before the withdrawal date, a
grade of WD will be recorded for the final grade. After that
date, students will receive the earned grade of A through F for
all courses in which they are enrolled.
In the event of medical or personal emergencies, the student
may telephone or write the Registrar's Office for assistance in
the process. However, the withdrawal form must be processed by
the specified date. (See the schedules of classes for withdrawal
dates.)
A student who receives a failing grade for a course as a
result of academic dishonesty may not subsequently withdraw from
the course.
Student Appeals
Form (PDF Format)
An involuntary withdrawal may qualify a student for a partial
refund or credit of tuition and course fees after the normal
refund deadline. In order to be eligible for a refund or tuition
credit, the student, or next of kin, must submit a written
request and appropriate substantiating documentation to support
such a withdrawal request prior to the end of the course. (All
fees must be paid prior to receiving a refund or tuition
credit). A withdrawal is considered involuntary if it results
from one of the reasons described below:
Military Duty
1. Student must have entered active duty involuntarily, or
have been transferred involuntarily.
2. Student must provide a copy of military orders signed by
the individual's commanding officer or other appropriate
official.
Hospitalization
1. Student must have certification from a physician stating
that the student's medical condition required
hospitalization for 72 hours or longer, and that the medical
condition requires the student's withdrawal.
2. Required certification: a. must be an original letter on
official letterhead (no photocopies), and b. must specifically
state that the student's medical condition required
hospitalization for 72 hours or longer, and that the medical
condition requires the student's withdrawal from class, and c.
must give the date on which the hospitalization began.
Death
1. Withdrawal is considered involuntary if the death of the
student or immediate family member of the student has occurred.
Immediate family members include the following: spouse, parent,
child, sister, or brother.
2. Appropriate required documentation: a. an official death
certificate, or b. a copy of a newspaper obituary notice, and c.
a letter from a physician (or other appropriate medical
professional) verifying the student's relationship to the
deceased. (If relationship is not evident, additional
documentation may be required.)
Other Extreme Situations
Requests for an involuntary withdrawal based on other extreme
situations will be considered on a case-by-case basis.
Procedure
Requests for an involuntary withdrawal must be made in
writing to the senior director of Enrollment Management. The
letter must explain in detail the nature of the appeal and list
any specific circumstances (e.g., illness, death in the family,
military transfer, etc.) that may support the appeal. The
following is the procedure for appeals for other than military
duty, hospitalization, or death:
1. The student's letter must explain in detail the nature of
the request, list any specific circumstances that may support
the request, and provide available documentation.
2. If the request involves academic concerns, then a copy of
the letter is forwarded to the appropriate academic dean for
investigation.
3. If the request involves situations other than academic
concerns, then the senior director of Enrollment Management
investigates the situation.
4. Upon completion of the investigation, the request is
forwarded to the Student Services Appeals Committee for
consideration. If the committee determines that a refund is
justified, then it may authorize, as appropriate, a full or
partial refund. The senior director of Enrollment Management
will inform the student in writing of the decision.
5. A student may appeal the decision, in writing, to the dean
of Student and Instructional Support Services. The student's
letter must explain the nature of the appeal and include any
supporting evidence. The appeal must be initiated within 14
calendar days of notification to the student.
6. A written response shall be given to the student within 14
calendar days. The decision of the dean is final.
(top)
A student who has earned from 0-29 credits is a freshman. A student achieves sophomore class standing after successfully completing 30 credits.
(top)
A student's academic standing is determined by his or her cumulative grade point average. All full- and part-time students are governed by the academic standards below.
CUMULATIVE GPA
| Total Credits Attempted |
Academic Dismissal |
Academic Probation |
| 1-15 |
|
below 1.00 |
| 16-20 |
below 0.80 |
below 1.20 |
| 21-35 |
below 1.20 |
below 1.50 |
| 36-50 |
below 1.50 |
below 1.80 |
| 51-60+ |
below 1.80 |
below 2.00 |
Probation/Dismissal
The academic standing of each student whose GPA falls below these cutoffs is reviewed at the end of each semester by the Academic Review Committee (deans of Arts and
Sciences, Career and Technical Education, and Student and Instructional Support Services). As a result of this review, the student is placed on either academic probation or dismissal.
Students placed on academic probation will have credit limitations. The Academic Review Committee may take additional action after a careful review of the student's
history. The student will remain so restricted until the GPA is above the probation cutoff.
Students placed on academic dismissal may not register for any credit or credit-equivalent course at the college for a minimum period of one fall or spring semester and
must apply for reinstatement. Students wishing to appeal academic dismissal should contact the instructional dean responsible for the program in which they are enrolled.
Note: Students receiving federally backed financial assistance may be required to meet stricter academic standards to maintain their financial assistance. These
guidelines appear in Appendix II of the Catalog. Students in the nursing programs are required to maintain higher academic standards and must meet specific criteria in clinical practice. See the Nursing
Student Handbook for complete information.
(top)
A student who has been dismissed from the college for academic reasons may request permission from the Registrar for reinstatement after one semester. This request
shall be submitted in writing at least two weeks prior to the beginning of the semester for which the student wishes to enroll. If reinstated, the student may be placed on probation and have
specific credit restrictions.
Students who are reinstated will be required to take the college's placement tests and complete a program planning sheet if they have not done so. Students whose scores
indicate a need for basic skill development will be required to successfully complete skill-building courses in the appropriate areas before enrolling in higher-level courses which require
those skills, regardless of the level of course work attempted previously.
(top)
Students may request to have up to 16 previously earned credits in which grades of D or F were received designated nonapplicable (NA) on their permanent
academic record. Such credits must have been earned at least five years prior to the date of the request. Students may not request academic clemency more than once.
A student must be currently registered, and the request for academic clemency must be approved prior to the submission of the application for graduation. The student,
with the assistance and approval of an academic advisor, determines which courses are most appropriate for this request. Students are encouraged to consider among these 16 credits courses
which cannot be repeated because they are no longer in the college catalog. Upon approval of the academic dean, the registrar will mark NA by the courses on the student's permanent record
and recalculate the grade point average. The registrar will forward a copy of the revised transcript to the student. It is anticipated that this process will be completed within six
weeks.
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In accordance with The Family Education Rights and Privacy Act of 1974, as amended, the college maintains a personal file and a permanent record card for each student
who attends the College of Southern Maryland. All students have the right to see their own records and to challenge any documentation which they feel is erroneous. Records cannot be released
without the student's written authorization. (Some student information is designated as public or directory information. Such information may be disclosed by the institution for any purpose,
at its discretion. For more information, see Appendix VI, Disclosure of Student Information.)
Students who wish to have their records forwarded to other colleges or to prospective employers must complete a written release form before the college can honor the request. A copy of the
college's procedures for challenging file or record contents is available, upon request, from the Registrar's Office.
The following is a list of the types of educational records maintained by the college:
| Type of Records |
Location/Office |
Title of Responsible Official |
| Permanent academic |
Registrar's Office |
Registrar |
| Admissions application |
Admissions |
Director, Admissions and Orientation Department |
| Skills Survey |
Admissions |
Director, Admissions and Orientation Department |
| Veterans |
Financial Assistance |
Director, Financial Assistance |
| Financial assistance |
Financial Assistance |
Director, Financial Assistance |
| Credit-free |
Registrar's Office |
Registrar |
| Student employment |
Financial Assistance |
Director, Financial Assistance |
| Disciplinary |
Student and Instructional Support Services |
Dean, Student and Instructional Support Services |
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Students and former students may request academic record transcripts from the Registrar's Office or by using online Express Services. These requests must be made in writing and include the student's ID
number and last date of attendance.
No transcripts will be released if any financial obligations to the college have not been met. Transcripts will not be issued to a third party without the written
authorization of the student.
The cost of a diploma or certificate for the completion of a credit program is included in the graduation fee. The fee for replacement is $15.00.
There is no charge for CEU documents or their replacement.
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A community of higher learning can make its maximum contribution only if high standards of integrity, courtesy, and accomplishment are maintained by every member of the
college. Responsibility for achieving this goal falls upon students, faculty, and administration alike.
The college reserves the right to discipline any student for any behavior, on or off campus, which is judged as detrimental to the aim and objectives of the college.
The individual student is responsible for understanding specific regulations set forth in the Student Code of Conduct appearing in the Student Handbook.
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Students are expected to perform their own academic work. Plagiarism and other forms of academic dishonesty are considered extremely serious offenses. Students are
personally responsible for understanding the various forms of academic dishonesty as they are explained in the Student Code of Conduct in the Student Handbook. Ignorance of any
requirement for academic honesty will not constitute an excuse from disciplinary proceedings.
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It is important that all students seeking a
degree or certificate from CSM, or planning to transfer from CSM
to another college, consult (e-mail, phone, or in person) an
advisor concerning their career and educational goals. The
college recommends that students meet with an advisor prior to
beginning a program of study and at least twice during their
program to ensure that their courses are appropriate for their
career and educational goals. These meetings must take place
prior to a student registering for more than 18 credits and
again by 36 credits. In addition, all students must consult an
advisor if they are considering changing their programs of study
or are applying for graduation.
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