The Administrative Manual includes policies and procedures, including personnel policies and procedures that affect day-to-day operations of the college. No part of the Administrative Manual constitutes an express or implied contract nor may any part of the Administrative Manual be construed as terms or conditions of a contract with the college. Although many policies and procedures contain mandatory phrases or terms, such as "shall" or "will" or "must," the use of those or similar terms or phrases does not indicate any intent that the policies or procedures constitute an express or implied contract or a contractual term or condition.
While the statements contained in this Administrative Manual include general policies and procedures, it is impossible for policies and procedures to address every specific circumstance. It is not intended to be comprehensive or to address all of the possible applications of, or exceptions to, the general policies and procedures described. The college reserves the right to modify, discontinue or add policies and procedures as it deems appropriate at any time and without notice.
Questions about a specific policy should be directed to the office indicated on that policy. Persons may not rely upon any statement of any college official, department head or supervisor that is not consistent with the college's published policies and procedures.
About the Manual
This manual reflects policies and procedures of wide applicability within the College of Southern Maryland. It is expected that all employees will become familiar with the contents of the manual and will comply with the policies and procedures. The manual will be updated as the organization changes, as new policies and procedures are developed and as existing policies and procedures are revised or eliminated.
Within each broad category (e.g., External Relations, General Administration), policies are listed alphabetically by name. Some policies - those substantively revised prior to January 2000 - are listed as "off line." These policies are being reviewed and are available as hard copies in the Administrative Manual. The official copy of those policies is in the President's Office.
All other policies are renumbered with a two letter code to indicate its category (e.g., "PP" for Physical Plant and Safety) and a four digit number. The on-line manual will continue to also list the former policy numbers in parentheses after the policy name until an undetermined date in the future. The date following a policy is the date of the most recent revision.
**All policies are Microsoft Word Documents and require Microsoft Word to open. If you do not have Microsoft Word, please download a viewer from Microsoft to view the policies.
External Relations (ER) (1000 series)
|Petition Handbill, and Literature Distribution (GEN 1002) (off-line)|
Fiscal Management (FM) (2000 series)
|FM 2000||Accounts Payable||12/06|
|FM 2001||Acquisition of Goods and Services (Under $25,000)||11/06|
|FM 2002||Acquisition of Goods and Services ($25,000 and Over) Procurement by|
Competitive Sealed Invitation for Bids (IFB)
|FM 2003||Acquisition of Goods and Services ($25,000 and Over) Procurement by|
Competitive Sealed Request for Proposals (RFP)
|FM 2008||Business Meetings and Entertainment||12/06|
|FM 2010||New Positions (HRD 1122)||8/01|
|FM 2060||Salary Advances||1/12|
|FM 2100||Grants Development and Administration||10/05|
|FM 2400||Shipping and Receiving||12/06|
|FM 2480||Stockless Office Supply Orders||12/06|
|FM 2490||Technology Purchasing (DAT 703)||12/06|
General Administration (GA) (3000 Series)
Human Resources (HR) (4000 Series)
Instruction and Instructional Support (IS) (5000 Series)
|IS 5004||Child Abuse or Neglect Reporting||10/08|
|IS 5018||Personal Electronic Account – Privacy Protection||10/16|
|IS 5020||Program Advisory Councils (ADM 203)||5/04|
Physical Plant and Safety (PP) (6000 Series)
|PP 6020||Campus Access During Scheduled and Unscheduled Closing (FCL 805)||8/03|
|PP 6023||Cell Phone Use (FCL 807)||9/04|
|PP 6027||Contagious Diseases (HTH 1626)||12/6|
|PP 6028||Contracted Security for College and Special Events||7/06|
|PP 6029||Convicted Felons & Registered Sex Offenders||11/07|
|PP 6030||Critical Incident Management (PRE 1404)||5/07|
|PP 6031||Driver Authorization (HRD 1118)||8/08|
|PP 6033||Electronic Security Systems||7/06|
|PP 6035||Passenger Vans (FCL 806)||6/06|
|PP 6040||Hazard Communication (COL 506 & HTH 1614)||6/06|
|Medication Distribution (HTH 1613) (off-line)|
|PP 6050||Smoking Policy (HRD 1116)||2/15|
|Utility Failure/Dismissal /Relocation Guidelines (HRD 1111) (off-line)|
|PP 6060||Surveillance Camera Use||8/11|