Billboard

Time Management

CONTACT US

E-mail: counselor@csmd.edu


LA PLATA CAMPUS

Ann Penick, MA, LCPC, NCC
Administration (AD) Building, Room 205
Phone: 301-934-7577
Email:  APenick@csmd.edu


LEONARDTOWN CAMPUS

Jennifer Fossell, LCSW-C
Building A, Room 204E
Phone: 240-725-5328
Email:  jfossell@csmd.edu


PRINCE FREDERICK CAMPUS

Jennifer Fossell, LCSW-C
Building B, Room 109B
Phone: 443-550-6169
Email: jfossell@csmd.edu

A critical part of managing stress successfully comes from learning how to manage time effectively. Think about time management as personal management—we manage ourselves rather than managing time. The essence of time management is to organize and execute around priorities. Make a list of all of your activities and classify them as either “urgent” or “not urgent,” and then as either “important” or “not important.”  List the activities where action must be taken as “urgent.” List the activities contributing to your mission, values, or high-priority goals as “important.” Steven Covey, author of First Things First, suggests to construct a four quadrant (2x2) matrix and put the activities into the quadrants as follows:

  1. Quadrant 1 activities are urgent and important—often called problems or crises. Focusing on Quadrant 1 results in it growing bigger and bigger until it dominates your life. Urgency can become “addicting,” since we get a temporary high from solving urgent and important crises. However, effective people spend less time in Quadrant 1 and more time in Quadrant 2.

  2. Quadrant 2 activities are important but not urgent. Working in this Quadrant is the heart of personal time management. Activities in these areas are preparation, prevention, planning, relationship-building, intentional recreation, and values clarification.

  3. Quadrant 3 activities are urgent and not important, and are often misclassified as Quadrant 1 items. Examples include interruptions, certain phone calls/emails/texts/tweets, and any activities that meet others’ priorities/needs but not your own. Time here is often wasted.

  4. Quadrant 4 is the escape Quadrant—activities that are neither urgent nor important, such as busy work, excessive TV, computer games, etc.

Effective time managers stay out of Quadrants 3 and 4 because they are not important, and shrink Quadrant 1 down to size by spending more time in Quadrant 2. Notice that spending more time in Quadrant 2 will allow you to tackle important issues before they become crises!