COVID-19 Vaccination Requirement

CSM COVID-19 VACCINE REQUIREMENT

Maintaining a safe working and learning environment is part of our college community’s social contract.

VACCINATION REQUIREMENT IMPLEMENTATION 

Maintaining a safe working and learning environment is part of our college community’s social contract.  To ensure our common safety in response to the ongoing COVID-19 pandemic, the College of Southern Maryland will require all employees and students to be fully vaccinated against COVID-19, with the exception of individuals with approved exemptions.  Individuals exempted for approved reasons will be required to test for COVID-19 each week prior to coming to campus.

All students and employees are expected to follow our health and safety guidelines. Keeping our community safe is our highest priority.  Vaccinations are readily available in Southern Maryland. Information regarding vaccination locations can be found here.

Learn More:

for Employees

For Students

for Visitors

 

Information for Employees

All CSM employees—full-time, part-time, temporary, and student assistants—are required to complete and submit the required documentation by the required dates.  Details are below:

Fully vaccinated employees must upload proof of their vaccination status by January 4, 2022.  If you do not have a copy of your vaccine card and received your vaccine in Maryland, you may access a copy at MyIR. You may also contact your health care provider to obtain a copy of your vaccination record.

Employees who have not been vaccinated have the option of receiving a COVID-19 vaccination or requesting an approved exemption. All requests for exemptions must be submitted by December 17, 2021. Upon approval of the exemption, the employee will be required to test weekly for COVID-19. Exemption forms are currently under development.

vaccine exemption timeline for employees

In the first week of December, CSM will send an email to all employees containing a link with instructions on how to upload vaccination information and how to apply for an exemption.

Employee Vaccine Requirement FAQs

Yes, all full-time and part-time adjunct faculty, and staff and administrators (full-time, part-time, temporary, and student assistants) are required to be fully-vaccinated (14-days after final dose) against COVID-19. 

All CSM employees (full-time and part-time faculty, full-time and part-time staff, and student assistant, temporary workers) are required to submit proof of their COVID-19 vaccination no later than January 4, 2022.

Yes. CSM will comply with all federal and state laws in granting appropriate exemptions for medical or religious reasons. Current employees with valid medical or religious reasons can request an exemption to the COVID-19 vaccine requirement no later than December 17, 2021.

Employees must submit proof of fully vaccinated status or at least one shot of two dose regimen or have submitted a medical or religious exemption. The January 4, 2022 deadline allows CSM to identify and work with employees not in compliance to make sure that they understand the requirements and ramifications of non-compliance. 

CSM employees who are out of compliance after January 4, 2022 will receive a communication from Human Resources on January 6, 2022 to determine employee’s plan to become fully-vaccinated prior to January 18, 2022 deadline. Beginning January 10, 2022 employees who have not provided proof of vaccine will be placed on unpaid leave of absence. Employee will be able to return to work upon proof of full vaccination.  Failure to act by January 18, 2022 will result with the employee being terminated.

All new hires joining the CSM team after January 4, 2022 must be fully vaccinated (or have an approved medical or religious exemption) prior to begin working. 

CSM’s Telework Agreements are based on the college’s business need and is not a consideration for unvaccinated individuals.  Approved teleworking employees are required to spend 60% of their time at a campus location which requires proof of full vaccination or an approved medical or religious exemption.

Boosters or third vaccinations are not required at this time. The college defines fully vaccinated as at least 14 days after either a single-dose vaccine or the second dose of a two-dose vaccine for COVID-19 that has been fully approved, or issued an emergency use authorization by the Food and Drug Administration or by the government of a foreign country where the vaccine was administered.  The college is monitoring CDC and our county health departments’ recommendations regarding boosters and may update this requirement as more information regarding boosters becomes available. 

At this time, CSM requires masking indoors, regardless of vaccination status.

The Centers for Disease Control recommends that individuals who tested positive for COVID-19 not be vaccinated or tested for 90 days from the date of infection. Unvaccinated employees and students who have had COVID-19 within the last 90 days may request an accommodation for disability/medical reasons. You must provide the date of the positive COVID-19 test and the date when the 90-day period will end. The college may grant the accommodation through the end of the 90-day period.  

Yes, the CDC indicates that you should be vaccinated regardless of whether you already had COVID-19. That’s because experts do not yet know how long you are protected from getting sick again after recovering from COVID-19. Evidence suggests that natural immunity may not last as long, and that immunity from vaccines may be more robust and last longer. Even if you have already recovered from COVID-19, it is possible that you could become re-infected with the virus that causes COVID-19 after your immunity wanes. 

CSM’s vaccine requirement is applicable to all CSM locations and all employees.  Because the Leonardtown Wellness and Aquatics Center is under the management of St. Mary’s Recreation and Parks CSM’s vaccine requirement does not apply to participants using that facility.  Please see St. Mary’s County for the applicable health guidelines and requirements.

The U.S. Equal Employment Opportunity Commission (EEOC) does not consider questions regarding vaccination status to be medical inquiries. HIPAA applies to health care providers and affords protections for patients’ health information. It does not apply to employers or colleges and universities that do not provide health care services. 

CSM employees who are granted a vaccination exemption will be required to: 

  1. Wear a mask indoors at all times and while outdoors in crowded spaces
  2. Sign a disclaimer acknowledging the health risks of being unvaccinated, and
  3. Comply with weekly COVID-19 testingand timely submission of test results.

CSM will only accept COVID-19 test results from a licensed provider; self-administered home tests will not be accepted.

Find a vaccination clinic near you on Symptoms Testing | Coronavirus - Maryland Department of Health, or 

  1. Charles County Health Department: Testing – Charles County COVID-19 Information
  2. Mary’s Health Department: COVID-19 Testing - St. Mary's County Health Department (smchd.org)
  3. Calvert Health Department: TESTING | CalvertCountyCOVID19
  4. Many local pharmacies (Walgreen, CVS) also provide free vaccines by appointment

CSM may allow up to two hours leave for exempt employees to obtain required weekly COVID-19 test.  Impacted employees must work with their supervisor to negotiate an appropriate time to ensure college business is not impacted by absence.

Approved exempt employees should submit COVID-19 testing results no later than Wednesday at 4 p.m. each week.


Information for Students

All CSM students—full-time, part-time, and online—are required to complete and submit the required documentation by the required dates.  Details are below:

Fully vaccinated students must upload proof of their vaccination status by January 11, 2022.  If you do not have a copy of your vaccine card and received your vaccine in Maryland, you may access a copy at MyIR. You may also contact your health care provider to obtain a copy of your vaccination record. 

Students who have not been vaccinated have the option of receiving a COVID-19 vaccination or requesting and approved exemption. All requests for exemptions must be submitted by January 6, 2022.  Upon approval of the exemption, the student will be required to test weekly for COVID-19. Students enrolling after January 6 will be handled in the order their requests were received.  Exemption forms are currently under development.

Students taking classes only fully online or at offsite locations may request a vaccine exemption waiver (this may include students in the following categories: Dual Enrollment, Gifted and Talented, Homeschool, Kids' & Teen College, Personal Enrichment, and Driver Education). The form for waivers is currently under development.

vaccine exemption timeline for students

In the first week of December, CSM will send an email to all students containing a link with instructions on how to upload vaccination information and how to apply for an exemption.


Student Vaccine Requirement FAQs

Yes, the College of Southern Maryland announced in October 2021 that all students enrolled in on-campus instruction or using in-person services are required to be fully-vaccinated against COVID-19 beginning with the Spring 2022 semester. 

Special Exception:  Students taking classes only fully online or at offsite locations may request a vaccine exemption waiver (this may include students in the following categories: Dual Enrollment, Gifted and Talented, Homeschool, Kids' & Teen College, Personal Enrichment, and Driver Education).

All students are required to be vaccinated if enrolled in a class meeting in a CSM building.  If applicable, a parent/guardian is required to submit a medical or religious exemption on behalf of a minor student.

Special Exception:  Students taking classes only fully online or at offsite locations may request a vaccine exemption waiver (this may include students in the following categories: Dual Enrollment, Gifted and Talented, Homeschool, Kids' & Teen College, Personal Enrichment, and Driver Education).

Students registering for Spring 2022 have until January 11, 2022 to upload their proof of vaccination.

Yes.  However, students who do not confirm full vaccination status or have an approved    exemption by January 6, 2022 will have their course registration cancelled.  

New students registering beginning January 3, 2022 will need to have a vaccine record uploaded to finalize enrollment. Please note, it may take up to five business days for vaccination records to be certified and student account available for registration activity.

Possibly. If you are using services on campus, even if you are an online student, you will be required to be fully vaccinated. However, fully online students who will not be coming onto campus for any reason may request an Online/Off-Site Student Vaccine Waiver.

CSM has five instructional modalities: face-to-face, hybrid, hyflex, real time technology (RTT), and web-based.  Both real time technology and web-based classes meet only online. A fully online student is only taking web-based and real time technology classes.

Hyflex classes allow students the option of attending in-person or online. Because students have the option of on campus attendance, hyflex is NOT considered an online instructional modality.

Talk to an advisor about registering for one of CSM’s many fully online classes. 

Welcome to CSM (College of Southern Maryland). Our Student Services team is ready to assist you with your educational goals. Please consider scheduling a dynamic virtual session with our team members.

Since you are not a current student you are consider a Visitor. Visitors are defined as parents, prospective students, event/meeting attendees, delivery vendors, tour attendees and other individuals who have a reason to enter a campus building for a brief period. Visitors are not required to be vaccinated but are expected to wear a mask at all times and abide by the CSM campus health and safety guidelines:

Check for Symptoms. Prior to coming to campus, check whether you have any of the symptoms listed below:

  1. Temperature of 100.4 Fahrenheit or higher
  2. Chills
  3. New onset cough
  4. Trouble breathing
  5. Sore throat
  6. New or unusual headache
  7. New loss of taste or smell
  8. Nausea or vomiting
  9. Muscle or body aches
  10. Excessive fatigue
  11. Diarrhea

Do not come to campus if:

  1. You have any of the symptoms above (unless they are related to a long-term health condition).
  2. You are caring for someone with COVID-19 or possible COVID-19 infection and you have not been fully vaccinated.
  3. You are waiting for results of a COVID-19 test because you had symptoms or were exposed.
  4. If you suspect you are sick in any way, even with mild illness.

Continuing Education students generally follow the guidelines for credit students.  Vaccines or approved exemptions are required for students taking on-campus classes lasting longer than one day and for contract training sections that are cross-listed with open enrollment. Continuing education students taking online classes may request a vaccine exemption waiver. Automatic waivers will be granted to continuing education students taking a one-day class and for contract training courses that are held off-site.

CSM offered classes being held in the Leonardtown Campus Wellness and Aquatics Center (WAC) are considered “offsite” and exempt from the vaccine requirement because the WAC is under the management of St. Mary’s Recreation and Parks and follows their health guidelines.

Notre Dame of Maryland University, Towson University, and University of Maryland Global Campus students attending a class at a CSM campus location are not CSM-enrolled students and therefore are categorized as visitors and are exempt from our college vaccine requirement; however, those universities have their own vaccination requirements.  Please check their websites to ensure your compliance.

In the first week of December, CSM will provide all current students an email with instructions on how to submit verification. New students enrolling after the December 3 will receive that information upon registration.

Boosters or third vaccinations are not required at this time. The college defines fully vaccinated as “at least two weeks after either a single-dose vaccine or the second dose of a two-dose vaccine for COVID-19 that has been fully approved, or issued an emergency use authorization by the Food and Drug Administration or by the government of a foreign country where the vaccine was administered.” The college is monitoring CDC and our county health departments’ recommendations regarding boosters and may update this requirement as more information regarding boosters becomes available. 

At this time, CSM requires masking indoors, regardless of vaccination status.

The Centers for Disease Control (CDC) recommends that individuals who tested positive for COVID-19 not be vaccinated or tested for 90 days from the date of infection. Unvaccinated students who have had COVID-19 within the last 90 days may request an accommodation for disability/medical reasons. You must provide the date of the positive COVID-19 test and the date when the 90-day period will end. The college may grant the accommodation through the end of the 90-day period.  

Yes, the CDC indicates that you should be vaccinated regardless of whether you already had COVID-19. That’s because experts do not yet know how long you are protected from getting sick again after recovering from COVID-19. Evidence suggests that natural immunity may not last as long, and that immunity from vaccines may be more robust and last longer. Even if you have already recovered from COVID-19, it is possible that you could become re-infected with the virus that causes COVID-19 after your immunity wanes. 

The U.S. Equal Employment Opportunity Commission (EEOC) does not consider questions regarding vaccination status to be medical inquiries. HIPAA applies to health care providers and affords protections for patients’ health information. It does not apply to employers or colleges and universities that do not provide the health care services. 

Yes. CSM will comply with all federal and state laws in granting appropriate exemptions for medical or religious reasons.  The deadline to submit a medical or religious exemption is January 6, 2022 for Spring 2022 semester. New students enrolling after January 6 will be handled in the order the requests are received.

Students granted a vaccination exemption are required to: 

  1. Wear a mask indoors at all times and while outdoors in crowded spaces
  2. Sign a disclaimer acknowledging the health risks of being unvaccinated, and
  3. Comply with regular, weekly COVID-19 testing and submission of test result

CSM will only accept COVID-19 test results from a licensed provider; self-administered home tests will not be accepted.

Find a vaccination clinic near you on Symptoms Testing | Coronavirus - Maryland Department of Health or

Students with approved exemptions will be provided complete instructions and deadlines to comply with weekly testing.  Weekly testing should be uploaded no later than Wednesday at 4 p.m.


FAQS FOR VISITORS

Visitors are defined as parents, prospective students, event/meeting attendees, delivery vendors, tour attendees, contractors, and other individuals who have a reason to enter a campus building for a brief period of time. Visitors are not required to be vaccinated but are expected to wear a mask at all times and abide by the CSM campus health and safety guidelines:

Check for Symptoms. Prior to coming to campus, check whether you have any of the symptoms listed below:

  1. Temperature of 100.4 Fahrenheit or higher
  2. Chills
  3. New onset cough
  4. Trouble breathing
  5. Sore throat
  6. New or unusual headache
  7. New loss of taste or smell
  8. Nausea or vomiting
  9. Muscle or body aches
  10. Excessive fatigue
  11. Diarrhea

Do not come to campus if:

  1. You have any of the symptoms above (unless they are related to a long-term health condition).
  2. You are caring for someone with COVID-19 or possible COVID-19 infection and you have not been fully vaccinated.
  3. You are waiting for results of a COVID-19 test because you had symptoms or were exposed.
  4. If you suspect you are sick in any way, even with mild illness.

Delivery drivers are categorized as visitors to CSM locations and are exempt from this vaccine requirement. 

Frequent visitors and guests are required to be fully vaccinated prior to coming to a CSM campus and are expected to abide by CSM health and safety guidelines including mask wearing, symptom checking and physical distancing.

Frequent visitors and guests must be sponsored and approved by a CSM department prior to visiting campus. The vaccination verification process for these individuals is the responsibility of the CSM department that sponsors the frequent visitor or guest. By sponsoring or authorizing a frequent visitor or guest a CSM department assumes responsibility for the vaccination verification process.

CSM employees and students at the Velocity Center will be required to adhere to the vaccination requirements. Visitors are not required to be vaccinated but are expected to wear a mask at all times and abide by the CSM campus health and safety guidelines at any of our CSM locations, including the Velocity Center.

Contractors and employees from other organizations who routinely conduct business on a CSM campus are required to be fully vaccinated prior to coming onto a CSM campus and are expected to abide by CSM health and safety guidelines including mask wearing, symptom checking and physical distancing. This requirement will be incorporated into all future CSM contracts.

It is the Contractor’s or other organization’s responsibility to maintain appropriate records in support of this requirement and provide confirmation of vaccination or test results upon request by CSM. Do not submit test results to CSM.

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