COVID-19 Vaccination Requirement

CSM COVID-19 VACCINE REQUIREMENT

Maintaining a safe working and learning environment is part of our college community’s social contract.

VACCINATION REQUIREMENT IMPLEMENTATION 

To ensure our common safety in response to the ongoing COVID-19 pandemic, the College of Southern Maryland requires all employees and students to be fully vaccinated against COVID-19, with the exception of individuals with approved exemptions.  Individuals exempted for approved reasons will be required to test for COVID-19 each week prior to coming to campus.

mar_vaccine_whoneedswhat_updatedjan_11.jpgAll students and employees are expected to follow our health and safety guidelines. Keeping our community safe is our highest priority.  Vaccinations are readily available in Southern Maryland. Information regarding vaccination locations can be found here.

Learn More:

for Employees

For Students

for Visitors

 

Definitions

For clarity in understanding the CSM vaccination requirements, please note the following definitions:

Exemption

The document submitted by a CSM employee or student who is required to be vaccinated but is seeking a medical or religious exemption from the requirement.

Automatic Waiver

CSM will administer automatic waivers to students who are dual enrolled, fully online, or taking courses at an off-site location, continuing education students taking a one-day class and for contract training courses. CSM will also administer automatic waivers to contractors performing work on campus as noted in their contract and stated below. No action on the part of this population is required.

Information for Employees

All CSM employees—full-time, part-time, temporary, and student assistants—are required to complete and submit the required documentation by the required dates.  Details are below:

Fully vaccinated employees must upload proof of their vaccination status prior to the start of their employment.  If you do not have a copy of your vaccine card and received your vaccine in Maryland, you may access a copy at MyIR. You may also contact your health care provider to obtain a copy of your vaccination record.

Employees who have not been vaccinated have the option of receiving a COVID-19 vaccination or requesting an approved exemption (medical or religious). The forms can be reviewed above and in CastleBranch. Medical exemptions also require certification from your healthcare provider, which can be found here. Upon approval of the exemption, the employee will be required to test weekly for COVID-19.

Yes, all full-time and part-time adjunct faculty, and staff and administrators (full-time, part-time, temporary, and student assistants) are required to be fully-vaccinated (14-days after final dose) against COVID-19. 

All new employees will an email from CastleBranch with instructions on how to submit proof of vaccination. If you do not have a copy of your vaccine card and received your vaccine in Maryland, you may access a copy at MyIR. You may also contact your health care provider to obtain a copy of your vaccination record.

All employees will be receiving an email from CastleBranch with instructions on how to submit a request for a medical or religious exemption. The forms can be reviewed above and in CastleBranch. Medical exemptions also require certification from your healthcare provider, which can be found here.

 

CSM’s Telework Agreements are based on the college’s business need and is not a consideration for unvaccinated individuals.  Approved teleworking employees are required to spend 60% of their time at a campus location which requires proof of full vaccination or an approved medical or religious exemption.

Boosters or third vaccinations are not required at this time. The college defines fully vaccinated as at least 14 days after either a single-dose vaccine or the second dose of a two-dose vaccine for COVID-19 that has been fully approved, or issued an emergency use authorization by the Food and Drug Administration or by the government of a foreign country where the vaccine was administered.  The college is monitoring CDC and our county health departments’ recommendations regarding boosters and may update this requirement as more information regarding boosters becomes available. 

At this time, CSM requires masking indoors, regardless of vaccination status.

The Centers for Disease Control recommends that individuals who tested positive for COVID-19 not be vaccinated or tested for 90 days from the date of infection. Unvaccinated employees and students who have had COVID-19 within the last 90 days may request an accommodation for disability/medical reasons. You must provide the date of the positive COVID-19 test and the date when the 90-day period will end. The college may grant the accommodation through the end of the 90-day period.  

Yes, the CDC indicates that you should be vaccinated regardless of whether you already had COVID-19. That’s because experts do not yet know how long you are protected from getting sick again after recovering from COVID-19. Evidence suggests that natural immunity may not last as long, and that immunity from vaccines may be more robust and last longer. Even if you have already recovered from COVID-19, it is possible that you could become re-infected with the virus that causes COVID-19 after your immunity wanes. 

CSM’s vaccine requirement is applicable to all CSM locations and all employees.  Because the Leonardtown Wellness and Aquatics Center is under the management of St. Mary’s Recreation and Parks CSM’s vaccine requirement does not apply to participants using that facility.  Please see St. Mary’s County for the applicable health guidelines and requirements.

The U.S. Equal Employment Opportunity Commission (EEOC) does not consider questions regarding vaccination status to be medical inquiries. HIPAA applies to health care providers and affords protections for patients’ health information. It does not apply to employers or colleges and universities that do not provide health care services. 

CSM employees who are granted a vaccination exemption will be required to: 

  1. Wear a mask indoors at all times and while outdoors in crowded spaces
  2. Sign a disclaimer acknowledging the health risks of being unvaccinated, and
  3. Comply with weekly COVID-19 testingand timely submission of test results.

CSM will only accept COVID-19 test results from a licensed provider; self-administered home tests will not be accepted.

Find a vaccination clinic near you on Symptoms Testing | Coronavirus - Maryland Department of Health, or 

  1. Charles County Health Department: Testing – Charles County COVID-19 Information
  2. Mary’s Health Department: COVID-19 Testing - St. Mary's County Health Department (smchd.org)
  3. Calvert Health Department: TESTING | CalvertCountyCOVID19
  4. Many local pharmacies (Walgreen, CVS) also provide free vaccines by appointment

CSM may allow up to two hours leave for exempt employees to obtain required weekly COVID-19 test.  Impacted employees must work with their supervisor to negotiate an appropriate time to ensure college business is not impacted by absence.

Approved exempt employees should submit COVID-19 testing results no later than Wednesday at 4 p.m. each week. The test results should be submitted through CastleBranch.

CastleBranch is a records maintenance system designed to keep sensitive documents secure. There is no cost to the student or employee, and there are no requests for personal financial information. The information that is collected is used solely to confirm the identity of students and employees and is kept confidential.


Information for Students

All CSM students—full-time, part-time, and online—are required to complete and submit the required documentation by the required dates.  Details are below:

Fully vaccinated students must upload proof of their vaccination status prior to class registration.  If you do not have a copy of your vaccine card and received your vaccine in Maryland, you may access a copy at MyIR. You may also contact your health care provider to obtain a copy of your vaccination record. 

Students who have not been vaccinated have the option of receiving a COVID-19 vaccination or requesting an approved exemption (medical or religious). The forms can be reviewed above and in CastleBranch. Medical exemptions also require certification from your healthcare provider, which can be found here. All requests for exemptions must be submitted and approved prior to class registration. Upon approval of the exemption, the student will be required to test weekly for COVID-19.

Students who fall into the Special Exceptions categories outlined in the Vaccination Requirement are no longer required to submit a waiver form. These include:
  • Students who are fully online (only Web-Based or RTT courses); 
  • Dual Enrollment students; 
  • Driver’s ed, homeschool, and Kids’ & Teen College students; and 
  • Students taking Personal Enrichment classes.
No action is necessary on your part. Please note that if your status changes, the automatic exemption may no longer apply.

Yes, the College of Southern Maryland announced in October 2021 that all students enrolled in on-campus instruction or using in-person services are required to be fully-vaccinated against COVID-19 beginning with the Spring 2022 semester. 

Special Exception:  Students taking classes only fully online or at offsite locations may request an immunization waiver (this may include students in the following categories: Dual Enrollment, Gifted and Talented, Homeschool, Kids' & Teen College, Personal Enrichment, and Driver Education).

All students are required to be vaccinated if enrolled in a class meeting in a CSM building.  If applicable, a parent/guardian is required to submit a medical or religious exemption on behalf of a minor student.

Special Exception:  Students taking classes only fully online or at offsite locations will receive an automatic waiver (this may include students in the following categories: Dual Enrollment, Gifted and Talented, Homeschool, Kids' & Teen College, Personal Enrichment, and Driver Education).

Students will be required to upload their proof of vaccination or request an exemption prior to registering for classes.

All paperwork should be completed and submitted online through CastleBranch. Please check your student email and postal mail for additional information. All current students will receive an email from CastleBranch with instructions on how to submit verification. If you do not have a copy of your vaccine card and received your vaccine in Maryland, you may access a copy at MyIR. You may also contact your health care provider to obtain a copy of your vaccination record. 

 

CSM has five instructional modalities: face-to-face, hybrid, hyflex, real time technology (RTT), and web-based.  Both real time technology and web-based classes meet only online. A fully online student is only taking web-based and real time technology classes.

Hyflex classes allow students the option of attending in-person or online. Because students have the option of on campus attendance, hyflex is NOT considered an online instructional modality.

Welcome to CSM (College of Southern Maryland). Our Student Services team is ready to assist you with your educational goals. Please consider scheduling a dynamic virtual session with our team members.

Since you are not a current student you are consider a Visitor. Visitors are defined as parents, prospective students, event/meeting attendees, delivery vendors, tour attendees and other individuals who have a reason to enter a campus building for a brief period. Visitors are not required to be vaccinated but are expected to wear a mask at all times and abide by the CSM campus health and safety guidelines:

Check for Symptoms. Prior to coming to campus, check whether you have any of the symptoms listed below:

  1. Temperature of 100.4 Fahrenheit or higher
  2. Chills
  3. New onset cough
  4. Trouble breathing
  5. Sore throat
  6. New or unusual headache
  7. New loss of taste or smell
  8. Nausea or vomiting
  9. Muscle or body aches
  10. Excessive fatigue
  11. Diarrhea

Do not come to campus if:

  1. You have any of the symptoms above (unless they are related to a long-term health condition).
  2. You are caring for someone with COVID-19 or possible COVID-19 infection and you have not been fully vaccinated.
  3. You are waiting for results of a COVID-19 test because you had symptoms or were exposed.
  4. If you suspect you are sick in any way, even with mild illness.

Continuing Education students generally follow the guidelines for credit students.  Vaccines or approved exemptions are required for students taking on-campus classes lasting longer than one day and for contract training sections that are cross-listed with open enrollment. Continuing education students taking online classes may request an immunization waiver. Automatic waivers will be granted to continuing education students taking a one-day class, contract training courses that are held off-site, Kids' & Teen College, Personal Enrichment, and Driver Education.

CSM offered classes being held in the Leonardtown Campus Wellness and Aquatics Center (WAC) are considered “offsite” and exempt from the vaccine requirement because the WAC is under the management of St. Mary’s Recreation and Parks and follows their health guidelines.

Notre Dame of Maryland University, Towson University, and University of Maryland Global Campus students attending a class at a CSM campus location are not CSM-enrolled students and therefore are categorized as visitors and are exempt from our college vaccine requirement; however, those universities have their own vaccination requirements.  Please check their websites to ensure your compliance.

Boosters or third vaccinations are not required at this time. The college defines fully vaccinated as “at least two weeks after either a single-dose vaccine or the second dose of a two-dose vaccine for COVID-19 that has been fully approved, or issued an emergency use authorization by the Food and Drug Administration or by the government of a foreign country where the vaccine was administered.” The college is monitoring CDC and our county health departments’ recommendations regarding boosters and may update this requirement as more information regarding boosters becomes available. 

At this time, CSM requires masking indoors, regardless of vaccination status.

The Centers for Disease Control (CDC) recommends that individuals who tested positive for COVID-19 not be vaccinated or tested for 90 days from the date of infection. Unvaccinated students who have had COVID-19 within the last 90 days may request an accommodation for disability/medical reasons. You must provide the date of the positive COVID-19 test and the date when the 90-day period will end. The college may grant the accommodation through the end of the 90-day period.  

Yes, the CDC indicates that you should be vaccinated regardless of whether you already had COVID-19. That’s because experts do not yet know how long you are protected from getting sick again after recovering from COVID-19. Evidence suggests that natural immunity may not last as long, and that immunity from vaccines may be more robust and last longer. Even if you have already recovered from COVID-19, it is possible that you could become re-infected with the virus that causes COVID-19 after your immunity wanes. 

The U.S. Equal Employment Opportunity Commission (EEOC) does not consider questions regarding vaccination status to be medical inquiries. HIPAA applies to health care providers and affords protections for patients’ health information. It does not apply to employers or colleges and universities that do not provide the health care services. 

All current students will be receiving an email from CastleBranch with instructions on how to submit a request for a medical or religious exemption. The forms can be reviewed above or in CastleBranch. Medical exemptions also require certification from your healthcare provider, which can be found here.

Students granted a vaccination exemption are required to: 

  1. Wear a mask indoors at all times and while outdoors in crowded spaces
  2. Sign a disclaimer acknowledging the health risks of being unvaccinated, and
  3. Comply with regular, weekly COVID-19 testing and submission of test result

CSM will only accept COVID-19 test results from a licensed provider; self-administered home tests will not be accepted.

Find a vaccination clinic near you on Symptoms Testing | Coronavirus - Maryland Department of Health or

Students with approved exemptions should submit COVID-19 testing results no later than Wednesday at 4 p.m. each week. The test results should be submitted through CastleBranch.

CastleBranch is a records maintenance system designed to keep sensitive documents secure. There is no cost to the student or employee, and there are no requests for personal financial information. The information that is collected is used solely to confirm the identity of students and employees and is kept confidential.

FAQS FOR VISITORS

Visitors and guests – other than students and CSM employees – who are typically on a CSM campus for a day or less per week are exempt from CSM vaccination requirements. 

In addition, contractors and vendors who meet the definition of a visitor or guest are exempt from CSM vaccination requirements.

Delivery drivers are categorized as visitors to CSM locations and are exempt from this vaccine requirement. 

Frequent visitors and guests are individuals who regularly visit or conduct business on a CSM campus for more than one day per week.  Frequent visitors and guests are required to be fully vaccinated prior to coming to a CSM campus and are expected to abide by CSM health and safety guidelines including mask wearing, symptom checking, and physical distancing.

Frequent visitors and guests must be sponsored and/or approved by a CSM department prior to visiting campus. The vaccination verification process for these individuals is the responsibility of the CSM department that sponsors and/or approves the frequent visitor or guest. By sponsoring or approving a frequent visitor or guest a CSM department assumes responsibility for the vaccination verification process.

CSM employees and students at the Velocity Center will be required to adhere to the vaccination requirements. Visitors are not required to be vaccinated but are expected to wear a mask at all times and abide by the CSM campus health and safety guidelines at any of our CSM locations, including the Velocity Center.

Contractors, vendors, multi-day facility renters and employees from other organizations who routinely conduct business on a CSM campus are required to be fully vaccinated prior to coming onto a CSM campus and are expected to abide by CSM health and safety guidelines including mask wearing, symptom checking and physical distancing. This requirement will be incorporate into all future CSM contracts, agreements, and MOUs.

It is the contractor’s or other organization’s responsibility to maintain appropriate records in support of this requirement and provide confirmation of vaccination or test results upon request by CSM.

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