Administrative Manual

The Administrative Manual includes policies and procedures, including personnel policies and procedures that affect day-to-day operations of the college. No part of the Administrative Manual constitutes an express or implied contract nor may any part of the Administrative Manual be construed as terms or conditions of a contract with the college. Although many policies and procedures contain mandatory phrases or terms, such as "shall" or "will" or "must," the use of those or similar terms or phrases does not indicate any intent that the policies or procedures constitute an express or implied contract or a contractual term or condition.

While the statements contained in this Administrative Manual include general policies and procedures, it is impossible for policies and procedures to address every specific circumstance. It is not intended to be comprehensive or to address all of the possible applications of, or exceptions to, the general policies and procedures described. The college reserves the right to modify, discontinue or add policies and procedures as it deems appropriate at any time and without notice.

Questions about a specific policy should be directed to the office indicated on that policy. Persons may not rely upon any statement of any college official, department head or supervisor that is not consistent with the college's published policies and procedures.

This manual reflects policies and procedures of wide applicability within the College of Southern Maryland. It is expected that all employees will become familiar with the contents of the manual and will comply with the policies and procedures. The manual will be updated as the organization changes, as new policies and procedures are developed and as existing policies and procedures are revised or eliminated.

Within each broad category (e.g., External Relations, General Administration), policies are listed alphabetically by name. Some policies - those substantively revised prior to January 2000 - are listed as "off line." These policies are being reviewed and are available as hard copies in the Administrative Manual. The official copy of those policies is in the President's Office.

All other policies are renumbered with a two letter code to indicate its category (e.g., "PP" for Physical Plant and Safety) and a four digit number. The online manual will continue to also list the former policy numbers in parentheses after the policy name until an undetermined date in the future. The date following a policy is the date of the most recent revision.

External Relations (ER) (1000 series)

Petition Handbill, and Literature Distribution (GEN 1002) (off-line)
HR 4005 Access for Employees with Disabilities 04/2022
HR 4010 Administrative Grievance Procedure 10/2022
HR 4020 Compensation and Time Sheet Recording (HRD 1103) 09/2006
HR 4025 Conflict of Interest, Proprietary Information and Political Activity (HRD 1128) 04/2007
HR 4030 Deductions from Exempt Employees' Pay (HRD 1144) 08/2004
HR 4035 Progressive Discipline 08/2022
HR 4040 Drug-Free Workplace (HRD 1105) 12/2006
HR 4045 Employee Alcohol and Drug Testing Program (HRD 1117) 04/2003
HR 4053 Employee Tuition Benefit (HRD 1107) 02/2007
HR 4060 Employment of Relatives (HRD 1106) 01/2014
HR 4061 Employment Background Checks 10/2019
HR 4065 Flexible Work Schedules (HRD 1126) 02/2011
HR 4070 Health Plan and Other Employee Insurance Programs (HRD 1139)
HR 4075 HIPAA Privacy (HRD 1143) 04/2004
HR 4080 Hiring Policy and Procedures (HRD 1110) 02/2003
HR 4085 Involuntary Separations (HRD 1115) 04/2007
HR 4100 Leave 04/2022
HR 4110 Transitional Sabbatical 06/2022
HR 4120 Performance Appraisal (HRD 1114) 11/2018
HR 4122 Political Activity 12/2006
HR 4125 Probationary Period (HRD 1129) 08/2006
HR 4130 Protection from Discrimination, Harassment and Retaliation (HRD 1113) 12/2006
HR 4133 Reduction in Force Procedures (HRD 1131) 05/2007
HR 4135 Retirement (HRD 1140) 04/2007
HR 4140A Classification System and Position Description Policy 12/2021
HR 4140B Salary Administration Policy 12/2021
HR 4140C Temporary Salary Adjustment Policy 12/2021
HR 4140F Faculty Placement Performance Promotion 12/2021
HR 4145 Student and Temporary Employees (HRD 1130) 11/2006
HR 4155 Telework Policy 08/2021
HR 4155F Faculty Campus Presence Policy 11/2022
HR 4160 Tuition Reimbursement (HRD 1137) 10/2005
HR 4170 Unauthorized Persons in the Workplace and Class Sites (HRD 1120) 10/2006
HR 4190 Whistleblower Protection 12/2007
HR 4195 Workplace Violence Prevention Policy 07/2013
HR 4200 Maryland Paid Sick and Safe Leave 08/2018
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