Administrative Manual

The Administrative Manual includes policies and procedures, including personnel policies and procedures that affect day-to-day operations of the college. No part of the Administrative Manual constitutes an express or implied contract nor may any part of the Administrative Manual be construed as terms or conditions of a contract with the college. Although many policies and procedures contain mandatory phrases or terms, such as "shall" or "will" or "must," the use of those or similar terms or phrases does not indicate any intent that the policies or procedures constitute an express or implied contract or a contractual term or condition.

While the statements contained in this Administrative Manual include general policies and procedures, it is impossible for policies and procedures to address every specific circumstance. It is not intended to be comprehensive or to address all of the possible applications of, or exceptions to, the general policies and procedures described. The college reserves the right to modify, discontinue or add policies and procedures as it deems appropriate at any time and without notice.

Questions about a specific policy should be directed to the office indicated on that policy. Persons may not rely upon any statement of any college official, department head or supervisor that is not consistent with the college's published policies and procedures.

This manual reflects policies and procedures of wide applicability within the College of Southern Maryland. It is expected that all employees will become familiar with the contents of the manual and will comply with the policies and procedures. The manual will be updated as the organization changes, as new policies and procedures are developed and as existing policies and procedures are revised or eliminated.

Within each broad category (e.g., External Relations, General Administration), policies are listed alphabetically by name. Some policies - those substantively revised prior to January 2000 - are listed as "off line." These policies are being reviewed and are available as hard copies in the Administrative Manual. The official copy of those policies is in the President's Office.

All other policies are renumbered with a two letter code to indicate its category (e.g., "PP" for Physical Plant and Safety) and a four digit number. The on-line manual will continue to also list the former policy numbers in parentheses after the policy name until an undetermined date in the future. The date following a policy is the date of the most recent revision.

**All policies are Microsoft Word Documents and require Microsoft Word to open. If you do not have Microsoft Word, please download a viewer from Microsoft to view the policies.

External Relations (ER) (1000 series)

Petition Handbill, and Literature Distribution (GEN 1002) (off-line)
GA 3005 College Committees (ADM 204) 05/2013
  Convenience Copiers (GEN 1015) (off-line)  
  Copyright Policy (LIB 1301) (off-line)  
GA 3007 Domain Name Registration 10/2007
GA 3008 Facility Usage 04/2018
GA 3009 Electronic Communication 09/2009
GA 3011 Free Speech and Expression Policy - NEW 10/2017
  Guidelines for Alcohol Related Advertising and Promotions (PRE 1402) (off-line)  
GA 3015 Information Systems Management (ISM 701) 07/2002
  Institutional Research and Assessment (PRG 1201) (off-line)  
GA 3018 Institutional Review Board & Human Subject Research 09/2008
GA 3020 International Travel (GEN 1017) 07/2002
GA 3023 Mass Electronic Mail (E-Mail) Distribution 07/2005
GA 3025 Ownership of Intellectual Property (PRE 1406) 01/2002
GA 3028 Ombudsman Program 10/2011
GA 3030 Policy Development (PRE 1403) 03/2005
  Posted Material (GEN 1004) (off-line)  
  Print Shop (Centralized Duplicating Services) GEN 1014 (off-line)  
GA 3035 Records Management (PRE 1407) 08/2003
GA 3040 Scheduling and Use of College Vehicles (GEN 1012) 08/2008
GA 3042 Standards for Ceremonies (COL 502) 10/2004
GA 3055 Electronic and Information Technology Accessibility 01/2020
GA 3050 Usage of Technology Resources (PRE 1405) 10/2006
GA 3060 ADA Grievance Procedures 04/2016
GA 3070 Sexual Misconduct, Relationship Violence, Stalking, and Retaliation 03/2015
HR 4005 Access for Employees with Disabilities (HRD 1136) 04/2016
HR 4010a Administrative Grievance Procedure (HRD 1119) 04/2008
HR 4020 Compensation and Time Sheet Recording (HRD 1103) 09/2006
HR 4025 Conflict of Interest, Proprietary Information and Political Activity (HRD 1128) 04/2007
HR 4030 Deductions from Exempt Employees' Pay (HRD 1144) 08/2004
HR 4035 Discipline (HRD 1127) 02/2003
HR 4038 Dotted Line Reporting 02/2010
HR 4040 Drug-Free Workplace (HRD 1105) 12/2006
HR 4045 Employee Alcohol and Drug Testing Program (HRD 1117) 04/2003
HR 4053 Employee Tuition Benefit (HRD 1107) 02/2007
HR 4060 Employment of Relatives (HRD 1106) 01/2014
HR 4061 Employment Background Checks 10/2019
HR 4065 Flexible Work Schedules (HRD 1126) 02/2011
HR 4070 Health Plan and Other Employee Insurance Programs (HRD 1139)
06/2018
HR 4075 HIPAA Privacy (HRD 1143) 04/2004
HR 4080 Hiring Policy and Procedures (HRD 1110) 02/2003
HR 4085 Involuntary Separations (HRD 1115) 04/2007
HR 4095 Internship/Job Shadowing Professional Development Program 08/2012
HR 4100 Leave (HRD 1138) 05/2017
HR 4110 Mentoring Program (HRD 1142) 01/2004
  On-Call Positions (HRD 1102) (off-line)  
HR 4120 Performance Appraisal (HRD 1114) 11/2018
HR 4122 Political Activity 12/2006
HR 4125 Probationary Period (HRD 1129) 08/2006
HR 4130 Protection from Discrimination, Harassment and Retaliation (HRD 1113) 12/2006
HR 4133 Reduction in Force Procedures (HRD 1131) 05/2007
HR 4135 Retirement (HRD 1140) 04/2007
HR 4140 Salary Administration (HRD 1104) 03/2007
HR 4145 Student and Temporary Employees (HRD 1130) 11/2006
HR 4150 Supervisory Development Program (HRD 1134) 05/2003
HR 4155 Telecommuting Policy (HRD 1124) 09/2010
HR 4160 Tuition Reimbursement (HRD 1137) 10/2005
HR 4170 Unauthorized Persons in the Workplace and Class Sites (HRD 1120) 10/2006
HR 4190 Whistleblower Protection 12/2007
HR 4195 Workplace Violence Prevention Policy 07/2013
HR 4200 Maryland Paid Sick and Safe Leave 08/2018
PP 6010 Animals 07/2006
PP 6020 Campus Access During Scheduled and Unscheduled Closing (FCL 805) 08/2003
PP 6023 Cell Phone Use (FCL 807) 09/2004
PP 6027 Contagious Diseases (HTH 1626) 12/2006
PP 6028 Contracted Security for College and Special Events 07/2006
PP 6029 Convicted Felons & Registered Sex Offenders 11/2007
PP 6030 Critical Incident Management (PRE 1404) 05/2007
PP 6031 Driver Authorization (HRD 1118) 08/2008
PP 6033 Electronic Security Systems 07/2006
PP 6035 Passenger Vans (FCL 806) 06/2006
PP 6040 Hazard Communication (COL 506 & HTH 1614) 06/2006
  Medication Distribution (HTH 1613) (off-line)  
PP 6045 Heroin and Opioid Addiction and Prevention Policy 06/2017
PP 6050 Smoking Policy (HRD 1116) 02/2015
  Utility Failure/Dismissal /Relocation Guidelines (HRD 1111) (off-line)  
PP 6060 Surveillance Camera Use 08/2011
PP 6080 Weapons 04/2008
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